Phillips Staffing
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http://www.phillipsstaffing.com
http://www.phillipsstaffing.com
USD
15
17
HOUR
true
Front Desk Receptionist 1st Shift
Posted: 10/07/24
2024-01-24
2024-03-14
Job Title: Administrative
Job ID: AR558232124
Pay Rate: $15-17 / hour
Job Description
We are seeking dedicated and organized individuals that can multi-task and follow directions. The candidate should be able to work productively in a medium-to-fast paced environment. Responsibilities:
- Meet and greet guests and visitors in the lobby.
- Answers all incoming calls on the main line, provides high-level customer support to caller’s inquiries, and routes calls to appropriate departments accordingly.
- Receives and responds to customer questions in person, by telephone, and by email; responds to inquiries from employees, internal and external stakeholders, and when necessary, refers to the appropriate person or department.
- Provides administrative support, including disseminating information or providing notifications; answers phones; provides information regarding policies and procedures; screens, responds to, and distributes mail as appropriate.
- Process purchase orders, service orders, stand-alones, turnovers, and change orders.
- Assist employees with travel arrangements including car, flights and hotel reservations.
- Order supplies for the entire office.
- Create purchase orders and work order packets for processing using Infor Visual
- Manage insurance database for subcontractors as needed using Microsoft SharePoint
- Organize and work independently on multiple assigned tasks/projects and complete assignments within specified deadlines.
- Requires excellent communication and organizational skills, and the ideal candidate should possess the ability to multi-task and pay attention to detail.
- Required to have prompt, regular attendance in-person and be available to work on-site during regular business hours and as needed.
- Assists with planning and execution of special events such as organization-wide meetings, board meetings, employee recognition events, holiday parties, and retirement celebrations.
- Work with all departments and levels within the organization as needed.
- Proficient in Outlook, Excel, Microsoft Suite & Office Management Software (i.e. an ERP Manufacturing System)
- Familiarity with office management procedures and basic accounting principles
- Works well independently and in a team setting350
- Exceptional listening, verbal, and written communications skills
- Excellent customer service skills
- Great attention to detail
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